Any facility.
Complete intelligence.
How it works
Desk booking and management, simplified
Find and book the right desk
Book the perfect desk in seconds from any device. When you arrive, check-in happens automatically.
See your space, make smarter decisions
Facility managers get real-time visibility into utilization patterns, helping optimize space and reduce costs.
Desk Booking
Connected to your entire facility ecosystem
Desk booking doesn't work in isolation. It connects to building systems and other modules, turning a simple reservation into facilitywide intelligence.
Key Benefits
What smart desk booking delivers
A well-implemented desk booking solution does more than manage reservations. It removes friction from daily operations, gives employees flexibility they'll actually use, and surfaces insights that drive smarter space decisions.
Run your workspace on autopilot
Stop chasing no-shows and managing assignments manually. The system handles routine coordination, freeing you to focus on improvements that actually move the needle.
Give employees choice without chaos
Employees book the right desk for their workday, near their team, with the equipment they need. Flexibility that feels effortless.
Reduce real estate costs with data
Understand exactly how your space is used. Make confident decisions about footprint, expansion, and leases, backed by real utilization data.
Optimize energy with occupancy
When desks are booked, HVAC and lighting respond. When floors are empty, energy isn't wasted. Sustainability built into every booking.
Everything you need for smarter desk booking
The essentials every desk booking solution needs, plus intelligent capabilities that only a connected platform can offer. Built for adoption, designed for scale.
Interactive Floor Plans
See real-time availability on visual floor maps. Find the right desk by location, team zone, or amenities.
Mobile & Kiosk Booking
Whether you're at home, at your desk, or walking into the building, booking and check-in work the same way.
Team Neighborhoods
Group desks by team, department, or activity zone. Employees find their people without searching.
Ghost Booking Prevention
No-shows are automatically released after grace period. No wasted desks, no manual cleanup.
Building System Coordination
Check in to your desk and HVAC adjusts, lights respond. Your building knows you've arrived.
Cross-Module Analytics
Your desk data connects to the rest of your facility, surfacing insights that isolated booking tools miss entirely.
Value by Role
Value for every stakeholder
The best workplace tools don't just solve one problem for one team. They create value that compounds across your organization, turning a single investment into wins that every stakeholder can point to.
Automate Efficiency
For Facility Managers
Eliminate manual desk assignments, no-show follow-ups, and utilization guesswork. Your workspace manages itself while you drive real improvements.
Flexible Empowerment
For HR & Workplace Teams
Employees can sit near their teammates, choose desks that fit how they work, and build consistent routines without adding coordination overhead for your team.
Savings and ROI Insights
For Real Estate & Finance
Know exactly what you're paying for and what you're using. Justify lease renewals, plan consolidations, and quantify savings, all backed by data.
Integrations
Connects to the platforms you already use.
If it runs your facility, Apptimus connects to it. Your existing systems stay exactly where they are. We just make them smarter together.
FAQ
Frequently asked questions
What is desk booking software?
Desk booking software allows employees to reserve workspaces in advance or on-demand, replacing assigned seating with flexible, bookable desks. Modern desk booking software like Apptimus goes further, coordinating with building systems, tracking utilization, and providing analytics to optimize your real estate investment.
How does desk booking work with building access control?
Our desk booking integrates directly with access control systems. Badge-in at the building or floor confirms your booking automatically - no separate check-in step. Desks booked but not claimed are released after the grace period. This means your utilization data reflects who actually showed up, not just who booked.
How long does it take to implement desk booking software?
Most organizations go live with desk booking in 2-3 weeks. We recommend starting with a single floor or zone, validating the workflow, then scaling across your facility. Our implementation team handles configuration, integration setup, and user training.
Is desk booking software secure for enterprise use?
Our desk booking software is ISO 27001:2022 and SOC 2 compliant, trusted by Fortune 500 IT teams. All booking data is encrypted in transit and at rest, with role-based access controls and comprehensive audit logging.
Can desk booking software help reduce real estate costs?
Absolutely. Organizations using desk booking software typically achieve 20-40% space reduction through optimized utilization. By understanding actual desk usage patterns, not just assigned seats, you can right size your footprint, consolidate floors, and make data-driven lease decisions.
What's the difference between hot desking and assigned desk booking?
Our desk booking software supports both models. Assigned booking lets employees reserve specific desks they prefer, ideal for hybrid workers who want consistency. Hot desking enables shared desks across a pool, maximizing space efficiency. Most organizations use a hybrid approach: assigned desks for some teams, hot desking zones for others.
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